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Catholic Charities of Central Colorado, Inc.
Colorado Springs, CO, United States
30+ days ago
Catholic Charities of Central Colorado, Inc.
Colorado Springs, Colorado, United States
30+ days ago


The Gift Entry Specialist provides effective database management and gift processing support for the Finance and Advancement Departments. This position has primary responsibility for processing all cash and in-kind donations and acknowledging donations in a timely and accurate manner. The Gift Entry Specialist maintains donor database integrity, associated software maintenance and reporting, and assisting with training for Catholic Charities and partner agency staff. The position handles donor and agency inquiries and maintains accurate and updated donor mailing lists in Raiser's Edge and Constant Contact.

Essential Duties

Gift Processing

  • Process all monetary gifts, in-kind donations, pledges, and other donor-related transactions into Raiser's Edge in an accurate and timely fashion.
  • Generate and send timely donor acknowledgments, resending as needed.
  • Acknowledge major donors giving through 3rd party programs (PPUW, Benevity, etc.).
  • Generate and send all tax credit information forms and all year-end tax statements.
  • Reconcile funds and prepare donations per internal control policy.
  • Provide support as needed during the annual audit and fiscal year-end closing processes.

Database and Software Administration

  • Maintain current and accurate donor information in Raiser's Edge.
  • Update information such as no-mailing requests, returned mailings, deceased records, and requested donor information changes.
  • Develop and run reports and ad-hoc queries from Raiser's Edge as needed or upon request.
  • Provide Raiser's Edge database support and training to partner agency (PIH) as needed.
  • Regularly update e-mail solicitation and newsletter mailing lists in Constant Contact.

Donor and Agency Inquiries

  • Serve as first line of contact for donor inquiries regarding donations already made to the agency, either resolving or passing on to staff as appropriate for follow-up.
  • Receive and distribute agency website inquiries through the Info mailbox .
  • Stay current in knowledge of agency services, priorities and initiatives.


  • Excellent communication (verbal and written), problem solving, listening, and interpersonal skills.
  • Unquestionable personal integrity.
  • Strong command of Microsoft Office required.
  • Proficiency in donor database software, experience with Raiser's Edge preferred.
  • Strong detail orientation, with an emphasis on timeliness and accuracy.
  • Self-motivated with ability to meet deadlines, demonstrated ability to work under pressure.
  • Ability to work with others in a collaborative fashion, customer service-oriented.
  • Detailed and strong organizational skills, with ability to prioritize multiple important tasks.

Work Environment

  • A majority of the assigned duties are performed in an office environment.
  • The employee is subject to both inside and outside environmental conditions.
  • Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.

This description is not intended, and should not be construed, to be an exhaustive list of all
responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.



  • High School or GED required. Associates degree preferred.
  • Two years of administrative experience providing service to professional staff.
  • Demonstrated self-starter and ability to work independently with little supervision.
  • Ability and willingness to work within the established structure of Catholic Charities.
  • Analytical and creative mind with the ability to work efficiently, effectively, and multitask.
  • Demonstrated ability to apply culturally appropriate skills in interactions with clients, co-workers, volunteers, donors, funders, partner agencies, and other community members.
  • Occasional evenings and weekends are required to accommodate meetings and special events.


  • $17.63 - $19.08/hour DOE

Position Classification

  • Temporary position for 12 months
  • Nonexempt
  • Full Time: 40 hours per week
  • Schedule: Monday - Friday 8:00 am - 5:00 pm


  • FT Eligible Package: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Time Off

Equal Employment Opportunity

Catholic Charities of Central Colorado is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race, sex, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable federal, state or local law. Applicants and employees need not be Catholic. However all employees are governed by Canon Law or the teachings of the Catholic Church.

Job Information

  • Job ID: 58731901
  • Location:
    Colorado Springs, Colorado, United States
  • Company Name: Catholic Charities of Central Colorado, Inc.
  • Position Title: Gift Entry Specialist
  • Job Type: Temporary
  • Min Experience: 1-2 Years
  • Required Travel: None
  • Salary: $17.63 - $19.08 (Hourly Wage)
  • Job Education: H.S. Diploma/Equivalent
  • Job Function: Accounting/Finance/Insurance
  • Industry: Nonprofit Charitable Organizations
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